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Logistics Note: EVI4DEV Conference- General 6th–8th May, 2025 | Hyatt Regency Westlands, Nairobi, Kenya
Dear Participants,
We are delighted to welcome you to the Evidence for Development Conference (EVI4DEV) taking place from the 6th to the 8th of May, 2025 in Nairobi, Kenya.
To facilitate your travel and stay, please take note of the following logistical arrangements:
Conference Venue
Hyatt Regency Westlands 38 Muthithi Road, Westlands, Nairobi, Kenya Tel: +254 20 303 1234 | Website: Hyatt Regency Nairobi Location Map:Directions
Registration
All participants are required to register for the conference in advance through this registration link: Register | Evidence for Development Conference
A registration desk will be available at the venue beginning the afternoon of 5th May and throughout the morning of 6th May. Upon confirmation, participants will receive name badges, conference materials, and the final agenda.
Please note that badges will be scanned and will serve as proof of registration and entry passes for breakout sessions and meals. Participants are therefore required to wear their badges at all times during the conference.
For any registration inquiries or confirmation, please contact Danson Ndetei on danson.ndetei@afidep.org or +254-720-988-166.
Programme Sessions
Sessions will be held daily from 8:30 AM to 5:00 PM at the hotel, with scheduled tea and lunch breaks. In addition to the formal sessions, a cocktail reception will be held on the evening of 6th May, providing an opportunity for informal networking. Please note that RSVP is required. An email to confirm your attendance will be shared. Kindly respond promptly as slots are limited.
A Kenyan Night dinner is scheduled for the evening of 7th May, offering participants a cultural experience through local cuisine and entertainment.
To learn more about the Conference programme and sessions, key speakers, and to connect with other conference delegates, download the Conference App following the steps below:
Download the Cvent Event App - Visit the Google Play Store or Apple App Store and download the "Cvent Event App" or click on the above "Open the App" button.
Search for the Event - In the app’s search bar, type Evidence for Development Conference to locate the event.
Download the Event - Click the download option next to the event title to proceed.
Login to Access the App - You must log in using the same first name, last name, and email address you used for event registration.
Verification Code - After entering your login credentials, a 6-digit verification code will be sent to your registered email address. Enter the verification code to access the event's app homepage.
If you have any questions or need support, feel free to contact Danson Ndetei at danson.ndetei@afidep.org or via WhatsApp at +254-720-988-166.
Travel and Accommodation
Participants are advised to organize their own travel and accommodation arrangements, unless otherwise communicated by the organizing team. We encourage all participants to arrange their travel and accommodation early to ensure availability and preferred rates.
Entry and Visa Requirements
All participants are responsible for confirming their entry status and visa requirements for travel to Kenya. To verify your visa status and apply for an Electronic Travel Authorization (eTA), please visit: https://etakenya.go.ke/
For assistance or official invitation letters to support your visa application, please contact the organizing team at Moureen Chepchumba at: moureen.chepchumba@afidep.org.
Please note that possession of a valid yellow fever vaccination certificate is a mandatory requirement for entry into Kenya, particularly for travelers arriving from or transiting through countries where yellow fever is endemic. Participants must carry their yellow fever card and present it upon arrival at immigration.
Airport Transfer
All participants are required to make their airport pick-up and drop-off arrangements.
Weather
Temperatures in Nairobi during May are generally mild and pleasant, with average lows of around 15°C and highs reaching up to 23°C.
Rainfall is expected on approximately 8 to 15 days throughout the month, indicating a moderate to high likelihood of wet conditions. We advise all visitors to come prepared with appropriate rain gear, including umbrellas and waterproof footwear, to ensure comfort during outdoor activities. Please review the forecast: https://www.weather25.com/africa/kenya/nairobi-area/nairobi?page=14 3
Electric Socket and Power Information
In Kenya, power plugs and sockets are of Type G, the same as those commonly used in the United Kingdom. The standard voltage is 240 volts, with a frequency of 50 Hz.
If you are traveling from a country that uses a different plug type or voltage, we recommend bringing an appropriate power adapter or converter. For reference, Type G plugs feature three rectangular prongs in a triangular pattern.
Health and Emergency Support
To ensure the safety and well-being of all participants during the conference, a medical team will be on standby at the venue throughout the event. In the event of a medical emergency, participants can access prompt assistance through our designated health contact.
For any other emergency, please visit the front desk at the hotel.
General Support
In case of any queries, please contact the following
Please ensure that you read all emails sent from evi4devconference@afidep.org, as they contain important updates and logistical information related to the conference. We also encourage you to visit the AFIDEP website to explore additional resources and register for any sessions or events that may be of interest to you.
Thank you and see you in Nairobi!